Driver Salary Receipt – Free Template & 2025 Compliance Guide
Create a legally-valid driver salary receipt in less than 60 seconds. Free template, step-by-step instructions, tax tips and compliance help for Indian businesses in 2025.
How to Generate a Driver Salary Receipt Online (Free Tool)
Basic Information
Employer and driver details
Salary & Payment
Compensation and deductions
Preview & Download
Review and generate PDF
Basic Information
Employer Details
Full name of the employer who pays the salary
Driver Details
Full name of the driver receiving the salary
Vehicle Details
Registration number (e.g., MH 01 AB 1234)
Make and model of the vehicle
Bill Details
Period for which salary is being paid
Beginning of payment period
End of payment period
Name for the downloaded PDF file
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Preview Note
The final PDF will contain separate pages for each month in the selected date range.
Driver Salary Receipt
Date: 31 Mar 2026
Received From Mr./Ms. Rajesh Kumar ₹25000.00 to driver Santosh Singh towards salary of the month of April 2025 - March 2026
Employee Name: Rajesh Kumar
Receipt Acknowledgement
Driver Name: Santosh Singh
1. What Is a Driver Salary Receipt?
A driver salary receipt is a written acknowledgement that an employer has paid a driver for a stated period. Think of it as the driver's proof of income and the employer's proof of expense. It normally sits alongside the wage register, bank advice or UPI statement.
Legal Documentation
Serves as proof of payment for both employers and drivers, essential for tax and compliance purposes.
Income Evidence
Helps drivers prove their income source for bank loans, rental agreements, and other financial needs.
Tax Compliance
Documents salary expenses that can be claimed as deductions by employers on their tax returns.
2. Why You Must Issue One (2025 Laws & Penalties)
Shops & Establishments Acts in most Indian states prescribe written pay slips/receipts for every wage payment.
Section 13A of the Income-tax Act empowers the Assessing Officer to demand salary proofs during assessment.
Failure to provide receipts can attract penalties up to ₹10,000 per instance in some states and may trigger a disallowance of the expense during tax scrutiny.
For drivers covered under the Motor Transport Workers Act, salary documentation is mandatory for ESI and PF audits.
3. Mandatory Details to Include
Employer name, address, GSTIN / PAN
Driver's full name, mobile number, Aadhaar (last 4 digits)
Vehicle number & type (e.g., HR 26 AB 1234, Tata 407)
Salary period (from – to)
Gross earnings (basic, overtime, night allowance, trip incentive)
Statutory deductions (PF, ESI, TDS, Advance)
Net amount paid (figures + words)
Mode of payment and reference no. (IMPS/UPI/cheque)
Signature/thumb-print of driver + revenue stamp (if cash exceeds ₹5,000)
Authorized signatory & company seal
4. Paper vs. Digital Receipts – Which Is Better?
Paper Receipts
- +Easily stamped and signed on the spot
- −Prone to tearing, fading, loss
Digital Receipts (PDF or e-receipt)
- +Time-stamped, encrypted, easy to archive
- +Instantly emailable to auditors or bankers
- +Accepted by most labour inspectors if digitally signed
- −Needs a device and basic e-literacy
6. Claimable Deductions & Tax Exemptions
Eligible Expense Buckets (FY 2024-25):
- ✓
Fuel & lubricants used strictly for company work
- ✓
Uniform purchase & laundry up to ₹5,000 p.a. (actuals)
- ✓
Mobile & data pack reimbursement for app-based drivers
- ✓
Daily allowance (DA) while on out-station duty – exempt up to ₹800 per day under Rule 2BB
7. Average Driver Salaries in India – 2025 Snapshot
| Driver Type | Monthly Salary Range (₹) |
|---|---|
| Personal chauffeur | ₹16,500 – 27,000 |
| Cab aggregator (full-time) | ₹22,000 – 38,000 |
| 40-ft container truck | ₹28,000 – 46,000 |
| Inter-state tourist bus | ₹25,000 – 42,000 |
| Premium chauffeur (Mercedes/BMW) | ₹35,000 – 55,000 |
All figures = net monthly take-home, pan-India average as of 2025
8. Mistakes That Trigger Notices (and How to Avoid Them)
Common Mistakes
- •Using generic "Cash Paid" receipts above ₹10,000 – violates Rule 6DD
- •Skipping employee signature – invalidates proof during labour inspection
- •Mentioning inflated allowances without backup bills – will invite disallowance
- •Issuing receipts with back-dated revenue stamps – inspectors spot this quickly
Best Practices
- •Always mention bank transfer ID for payments above ₹10,000
- •Get driver's signature or thumb impression on each receipt
- •Maintain supporting documents for all allowances and reimbursements
- •Use genuine revenue stamps from authorized vendors only
9. Frequently Asked Questions
Do I really need a revenue stamp in 2025?
Only if the net cash component exceeds ₹5,000. Digital/NEFT payments don't need it.
Can one receipt cover multiple months?
No. Labour laws demand a separate pay record per wage cycle (typically monthly).
My driver lost his earlier receipts. Can I re-issue?
Yes, mark them "Duplicate – Original Issued on [date]".
Is a WhatsApp PDF acceptable for bank loan proofs?
Most lenders accept digitally signed PDFs. Advise the driver to keep the message thread or download a fresh copy from the QR link.
Do part-time drivers need PF/ESI?
If your establishment's aggregate employee count crosses the PF/ESI thresholds, even part-timers get covered pro-rata.
Is the online receipt generator legally compliant?
Yes, our templates include all mandatory fields required by Indian labour laws and tax regulations as of 2025. Always add your company stamp after printing for full compliance.
11. Key Take-aways
A driver salary receipt is not optional; it's a legal shield for both employer and employee.
Include vehicle number, salary breakdown, payment mode and signatures.
Use our free generator to cut paperwork time to under a minute.
Keep digital copies for five years; attach them to your payroll file.
Stay updated on PF, ESI and TDS thresholds each Budget year.
How to Generate Personal Driver Salary Slips
Enter Basic Details
Fill in employer and driver information, vehicle details, and payment period.
Customize Payment Info
Add salary amount, customize signature options, and select stamp preferences.
Download PDF
Generate a professional PDF receipt ready for printing or digital sharing.